How to apply for The Tamil Nadu Encumbrance (EC) Certificate

How to apply for the Tamil Nadu Encumbrance (EC) Certificate


Buyers of property who are buying property in Tamil Nadu must make an effort to verify the encumbrance certificate pribeforeying land within the state. When it comes to Tamil Nadu, the sub-registrar to whom the property is located uses the encumbrance certificate. It is in this place that the house is recorded when it is bought or sold.

An encumbrance document (EC) shows the existence of an entity that is not the original owner of the property or has any influence over the property. For instance, when a house is mortgaged through an institution the encumbrance certificate will prove that the bank holds an interest in me, and the property has been, as a result in a bind. It is also referred to as a “village” certificate within the State.

You can apply online for the clearance certificate for Tamil Nadu by visiting the Inspector General of Registration (IGRS) Tamil Nadu or the TNREGINET website. The portal was designed through the Government of Tamil Nadu, to facilitate registration for marriage birth, death and marriage, firm, chit funds, and more. Services, like searching for encumbrance certificates and appraisal of properties, access portal. To an application for an EC online, all you have to submit is details like your address, name district, zone street name, SRO or village, the house’s details as well as the appropriate boundaries and extent of your property. Then, complete the online application. This is a step-by-step guide to getting an encumbrance certification online.

 What is the best way do I obtain ECor encumbrance on the internet for Tamil Nadu?

Step 1 To submit the EC online, you’ll have to sign up with the TNREGINET portal. In case you have already registered, log in, or sign up to log in and gain access to the services.

Step 2: If you’re a first-time user you must register and provide information like username, password address, ID number (PAN/Aadhaar/driving license/others) as well as contact details. Sign-up is required and you will receive an OTP for the contact number.

When you sign up you will be presented with this screen

Step 3: Go through your email to find a verification link by the official.

Step 4: Once your credentials have been verified, you can log in to this portal. TNREGINET portal.

tep 5: Registered users will be able to go to the E-services on the home page > Encumbrance Certificate, Search and apply for EC.

step 6 6. You will need to complete the following form:

Location: Zone, district, sub-registrar office.

The time: EC Start date and EC end date.

Survey details: Village, survey number, subdivision number.

House details: Lot no, flat number, doors no block, boundary information as well as the build-up area and extent.

Additional information Additional details: Old survey no, No TS, old door, the owner declared or dad’s name, or any document that is registered.

After you have entered the required information, you can go on to find the EC/encumbrance certification in Tamil Nadu.

Step 7: When you click on Search and then ‘Search’, all documents related to the data you’ve input will appear. Proceed to ‘Apply Online.

Step 8 Input your name, contact information and save the information, and then proceed to pay.

Step 9: If you view the payment information Select the payment option and move to the screen for e-payment.

Step 10: Type in the information in the section for e-payments, such as address name, postal code, sub-registrar’s office, etc.

Step 11: Select the bank that you would like to transfer your money electronically and then pay.

Step 12: If your transaction is successful Once your payment is successful, you will be provided with a bank reference CIN number, as well as a transaction ID. Keep these numbers in your wallet. Once you have selected the appropriate information and the approval for the request by the sub-registrar the certificate of encumbrance will be mailed to the login of the applicant with a QR code embedded to all pages, and a digital signature from the sub-registrar at the final. An SMS message can be sent to an applicant.

You can check the digitally signed EC under “E-services” > Encumbrance certificate > > Request List.


How do I get the TN EC or village encumbrance certificates offline?


Documents needed to apply to obtain an EC or Villangam certificate:

Attested copy of proof of address

Information about the property

Title details

Additionally, You will also be required to pay the cost for these TN EC-connected online offerings.

Step 1: The application has to be filed with the office of the sub-registrar along with the documents listed above. For the application for the village Certificate, you can download the form here.

step2: the responsible authority will review the documents and determine their legality.

Step 3: EC that includes the specifics of all transactions, or in the absence of transactions, of  Non-Encumbrance Certificate will be issued. It could take between 15 and 30 months from the date of the application.

How do I search for Tamil Nadu encumbrance/village certificate online using the TNREGINET


Step 1: Go to the website for the official organization of TNREGINET/ Inspector General for Registration (IGRS) Tamil Nadu.

Step 2: At the end of the screen, you’ll find a range of options, select the ‘ENCUMBRANCE CERTIFICATE’. Click that to make an application to get the EC online. You can also click the tab ‘e-services’ on the home page and navigate to the same page.

Step 3: You’ll be directed to a page where you need to enter details like zone, district office of the sub-registrar, EC beginning and ending dates, and survey information such as the village name, number of surveys, and subdivision number. You will be asked to enter the captcha code and look for your ECor Villangam certificate.

4. You may also select the option ‘document-wise’ on the screen above. It will ask for information such as the sub-registrar’s office the document’s number, year, and document type. After entering the captcha, you will be asked for your email address.

If you want to know the timeframe for an encumbrance certification and village certification for Tamil Nadu, click here.


How do I view the Encumbrance Certificate on the internet within Tamil Nadu?


To access your Encumbrance Certificate online You can follow these steps:

Step 1: Visit the official TNREGINET portal.

Step 2: You will need to click on the ‘Search/View EC in the tab that is under “Encumbrance Certificate located at the end of the homepage. You can also go to the tab ‘E-Services’ and then click on the “Encumbrance Certificate. After that, click on ‘View the EC’.

Step 3: You’ll be asked for information by placing a tick mark on ‘EC’ either ‘Document-wise’, ‘Plot-wise’ or’. Enter the CAPTCHA, then click on Search. Then you’ll be able to view the Encumbrance Certificate instantly.


What is the Non-Encumbrance Certificate in Tamil Nadu?

It is a fact that in Tamil Nadu, a non-encumbrance certificate is issued when there have been no transactions related to the property within the period during which the Encumbrance Certificate will be required. It’s also known by the title of Nil Encumbrance Certificate.


How do I obtain an electronically authenticated version of your Encumbrance Certificate from Tamil Nadu?


The process for getting an electronically certified copy of an Encumbrance Certificate within Tamil Nadu has been made easy. To access this procedure, login into the portal and select ‘E-services’ from the drop-down menu. Choose the option ‘Encumbrance Certificate to apply EC’, and then click on ‘Search and apply EC’. For this, you must create an ID and password and then log into the www.tnreginet portal once more and repeat the procedure described previously described. Then, you can pay for EC via the payment gateway on the internet. The online digitally signed EC will be able to download from the “Request List menu. same menu. The cost of obtaining a digitally certified EC is as follows:

EC Application fee- Re 1.

Search Fees for 1st year at Rs. 15

The search fee for each following year of the year – 5 rupees

Additional Fees in the Computerised period which is from 1987 and onwards – 100 rupees


How can I correct an encumbrance certificate issued in Tamil Nadu?


Be cautious when making an application for an encumbrance certification for Tamil Nadu. Anyone applying online for an EC or an encumbrance certificate for Chennai or other places is required to take note of rectifying the deed. If you find an error in your certificate, you should submit a rectification deed and any other proof to prove the existence of any errors on the previous certificate of encumbrance. Changes that can be made to an encumbrance document are strictly formal  No significant changes are permitted. The documents that are submitted to the sub-registrar’s office can’t be altered. Therefore, any errors in the original document cannot be fixed with the rectification process.

Limitations of Encumbrance Certificate In Tamil Nadu

Encumbrance Certificates in Tamil Nadu comprise details of only the period for which the certificate was requested for. Details that were not submitted before this period are not included in the encumbrance certificate. Also, any oral agreements or documents that are not registered are not included within an Encumbrance certificate in Tamil Nadu.

What is a non-encumbrance certificate?

If there are no transactions related to the property over a specified time frame for the duration of time an encumbrance certificate has been requested, then the certificate of nil-encumbrance is issued.

Online certificate of encumbrance: How do I get the certificate from Villangam?

For downloading to download the Villangam certificate, sign into the official TNREGINET portal to download the encumbrance certificate. Select Encumbrance Certificate under the E-Services tab, and then click on the ‘View EC’ption. Fill in the necessary information to create the Encumbrance Certificate. Then, you will be able to download the certificate from Villangam.

When is an encumbrance certification required?

It is necessary to have an encumbrance certification for the following scenarios:

If you are purchasing the property.

To take out a home loan to purchase a home.

To take money out of your savings account to purchase the house you want.

Property mutation.

The property is for sale.


Certified copies and e-signed encumbrances in Tamil Nadu

State government officials have issued their approval to electronic encumbrances and certified copies within the state. This move is an attempt to modernize the current system. The whole responsibility of making this move possible and easy lies with the sub-registrar.

Those who require an encumbrance certificate and authenticated copies are supplied with a QR-enabled copy that includes the digital signatures of respective sub-registrars. The Aadhaar signed e-sign can be used by any official who has the password. After the thumb impression of the sub-registrar is inserted into the biometric systems, it will instantly recognize it as the Aadhaar identification number for the sub-registrar. The sub-registrar’s digital signature will be encrypted into the certificates.

Court instances to be seen EC

What is referred to as an unprecedented decision in this Madras High Court has said that potential buyers and interested parties must be able to view rulings from the EC. Justice N Anand Venkatesh stated this because, until now buyers were required to appear in civil courts to get rid of disputes in the civil courts that have jurisdiction.


Official website